Main tasks:
1) Organization and management of office administration in the Territorial Office;
2) receipt, preliminary review, and registration of incoming correspondence;
3) registration, accounting, and storage of documents marked "For official use only";
4) organizational and methodological support for the functioning of the electronic document management system of the Territorial Office;
5) monitoring and control over the execution of orders, instructions, and assignments from the leadership of the Economic Security Bureau of Ukraine, the Territorial Office, acts of other central executive bodies, as well as requests for public information and citizen appeals;
6) organization of work regarding the provision of access to public information;
7) organization of work on the review of citizen appeals;
8) provision of methodological recommendations and consultations to employees of the Territorial Office on issues of office administration, archiving, citizen appeals, and requests for public information;
9) monitoring, summarizing, and storing regulations on the structural units of the Territorial Office;
10) formation, ensuring the preservation, and use of case files of the National Archival Fund;
11) transferring files of the National Archival Fund to the State Archives of the Zakarpattia region;
12) processing drafts of organizational-executive documents and official letters, including those marked "For official use only", in order to bring them into compliance with legislative requirements;
13) informing employees of the Territorial Office regarding the requirements for formatting draft documents;
14) organization of activity planning for the structural units of the Territorial Office and analysis of the status of their work plan execution.
Main functions:
1) Ensures coordination of the work of structural units of the Territorial Office in terms of office administration, organizational support and archives, control, work with citizen appeals, and requests for public information;
2) ensures the receipt, preliminary review, and registration of incoming correspondence received from state authorities, central and local executive bodies, local government bodies, enterprises, institutions, organizations, etc., the preparation of draft resolutions, and the timely transfer of registered documents for review;
3) ensures the sending of outgoing correspondence of the Territorial Office, including documents marked "For official use only";
4) carries out the exchange of official correspondence in the system of electronic interaction of executive bodies with higher-level authorities, central and local executive bodies, and the registration of incoming correspondence: acts of state authorities, authorities of the Autonomous Republic of Crimea and instructions of senior officials, requests, appeals, as well as correspondence of the Cabinet of Ministers of Ukraine;
5) registers orders on core activities marked "For official use only";
6) ensures the receipt and registration of documents marked "For official use only";
7) organizes the verification of the presence of documents marked "For official use only" in the structural units of the Territorial Office;
8) controls the execution by the structural units of the Territorial Office of acts of legislation, orders, and instructions of the leadership of the Economic Security Bureau of Ukraine and the Territorial Office;
9) informs the leadership of the Territorial Office about the status of execution in the structural units of the Territorial Office of acts of legislation, orders, instructions, and assignments of the leadership of the Economic Security Bureau of Ukraine and the Territorial Office;
10) provides advisory and methodological assistance to the structural units of the Territorial Office within the scope of competence of the sector;
11) prepares, within the scope of competence, proposals for improving the organization and execution of control in the Territorial Office;
12) participates in verifying the status of the organization and management of office administration in the Territorial Office;
13) conducts the initial review of citizen appeals and requests for public information, specifying execution deadlines and forwarding them to the responsible executors;
14) organizes the operation of the telephone "hotline" in the Territorial Office;
15) processes citizen appeals received via the telephone "hotline" in the Territorial Office, forwards such appeals to the responsible executors, and ensures control over their execution;
16) organizes the personal reception of citizens by the head of the Territorial Office , deputy heads of the Territorial Office, heads of structural units of the Territorial Office, or persons performing their duties;
17) participates in developing drafts of organizational-executive and regulatory legal acts, information-analytical reports, and other documents on issues within the competence of the sector;
18) ensures the coordination of the work of structural units of the Territorial Office regarding organizational support and the archive;
19) organizes work and exercises control over the development of regulations on the structural units of the Territorial Office;
20) articipates in the implementation of electronic governance using modern information technologies in the field of office administration and document management;
21) prepares draft resolutions of the leadership for organizational-executive documents of the Territorial Office (orders on core activities, instructions) and assignments within the "Megapolis.DocNet" EDMS;
22) ensures the application of a uniform procedure for organizing archive records management in the Territorial Office, as well as the selection, accounting, systematization, storage, processing, and use of documents generated in the course of the Territorial Officet's activities;
23) compiles the consolidated nomenclature of cases of the Territorial Office and provides documentary support for its coordination, approval, and implementation;
24) ensures control over the storage condition and correct formatting of documents in the structural units of the Territorial Office;
25) accepts archival documents from the structural units of the Territorial Office and ensures their storage;
26) rganizes the evaluation of the value of documents created in the course of the Territorial Office's activities;
27) compiles and submits to the expert commission of the Territorial Office draft inventories of permanent storage files, inventories of long-term (over 10 years) storage files, inventories of personnel (staff) files, and acts on the removal for destruction of documents not included in the National Archival Fund;
28) maintains the state accounting of documents of the National Archival Fund in accordance with the rules;
30) . prepares and transfers documents of the National Archival Fund to the State Archives of the Zakarpattia region for permanent storage;
31) carries out communication and cooperates with employees of the structural units of the Territorial Office on issues of proper formatting of draft documents;
32) provides advisory and methodological assistance to employees of the Territorial Office on issues within the competence of the sector;
33) submits proposals for improving the work of the Territorial Office regarding the preparation of draft documents;
34) ensures the collection and summarizing of current work plans of the structural units of the Territorial Office and reports on their execution, as well as analyzes information on the status of execution of the specified plans.
Contacts:
Mailing address: Territorial Office of the ESBU in the Zakarpattia region,
145 Sobranetska st., city of Uzhhorod, Zakarpattia region, 88017
Email: zakarpattia@esbu.gov.ua
Phone: +38 (0312) 64 63 05