Main tasks:
1) implementation of state policy on personnel management issues in the Territorial Office;
2) ensuring the exercise by the head of the Territorial Office of their powers on personnel management issues;
3) ensuring the organizational development of the Territorial Office;
4) recruitment of personnel for the Territorial Office;
5) personnel development and organization of increasing the level of professional competence of the employees of the Territorial Office;
6) carrying out analytical and organizational work on personnel management;
7) documentation of entry into service in the Territorial Office, its passage, and termination: civil servants; persons who are overt and covert staff members, from among persons who have special ranks, in accordance with the Regulations on the passage of service by persons who have special ranks of the ESBU;
8) documentation of hiring and subsequent labor activity of persons who have concluded an employment contract with the Territorial Office;
9) implementation of legal and social protection of employees from among persons who have special ranks of the ESBU, in accordance with the legislation;
10) organization of measures for mobilization preparation and mobilization and control over their implementation in the ESBU.
Main functions:
1) organizes work regarding the development of the structure of the Territorial Office;
2) organizes work regarding the drafting of job descriptions for employees of the Territorial Office, the approval of which falls under the authority of the Director of the ESBU;
3) analyzes the quantitative and qualitative composition of the employees of the Territorial Office, studies the current need for such personnel, forecasts the future need for personnel taking into account long-term goals, and submits relevant proposals to the head of the Territorial Office;
4) prepares the draft terms and conditions for conducting a competition for civil service positions in the Territorial Office, except for positions to which appointments are made by the Director of the ESBU, including special requirements for persons applying for civil service positions of categories “B” and “V”, taking into account recommendations approved by the central executive body that ensures the formation and implements state policy in the field of civil service;
5) reviews information submitted by candidates to participate in the competition for filling civil service positions of categories “B” and “V” in the Territorial Office, notifies candidates of the results of the review of the information they submitted to participate in the competition, the results of solving situational tasks, interviews, admission (non-admission) to the next stage of the competition, and also carries out other measures regarding the organization of competitive selection in accordance with the legislation;
6) carries out measures regarding the organization and coordination of the adaptation procedure for newly appointed employees in the Territorial Office, in particular taking into account recommendations approved by the central executive body that ensures the formation and implements state policy in the field of civil service;
7) carries out measures regarding the organization of the evaluation of the performance of civil servants in the Territorial Office, summarizes the results of task performance by civil servants, provides advisory assistance on evaluation issues;
8) together with the employees of the Territorial Office, draws up individual programs for increasing the level of professional competence/individual programs for professional development; studies and summarizes the needs of employees for professional training and submits proposals to the head of the Territorial Office regarding the organization of preparation, retraining or advanced training, professional training to create favorable conditions for the professional development of employees;
9) ensures the preparation of documents regarding the appointment, transfer, and dismissal of employees of the Territorial Office;
10) prepares submissions on granting the relevant ranks to civil servants;
11) prepares submissions on granting special ranks to persons accepted into service in the Territorial Office;
12) calculates work experience, experience in the relevant field, work experience in management positions, and civil service seniority for appointment to the relevant civil service position and during the passage of service;
13) calculates the work experience and length of service of the employees of the Territorial Office, monitors and exercises control over the timeliness of establishing allowances for the length of service;
14) forms the vacation schedule for the employees of the Territorial Office, prepares draft acts regarding the granting of vacations to personnel, and keeps records of vacations;
15) prepares administrative documents on business trips within Ukraine of the head of the Territorial Office, deputy heads of the Territorial Office, and employees of the Territorial Office. Registers and stores administrative documents on business trips;
16) carries out work related to the tracking of labor activity, filling out, tracking, and storing personal files (personal cards) of the employees of the Territorial Office;
17) keeps military records of conscripts, persons subject to military service, and reservists, as well as the reservation of persons subject to military service for the period of mobilization and wartime in the Territorial Office;
18) prepares, within its competence, documents regarding the assignment of pensions to the personnel of the Territorial Office;
19) within its competence, provides proposals for the plan and report on the activities of the Territorial Office;
20) carries out measures regarding the organization of internship training for students in the Territorial Office.
Contacts:
Legal address: Territorial Office of the ESBU in the city of Kyiv, Nimetska str., 1/32, Kyiv, 03150
Mailing address: Territorial Office of the ESBU in the city of Kyiv, Kazymyra Malevycha str., 84, Kyiv, 03150
Email: kyiv@esbu.gov.ua
Phone: +38 (044) 440 60 02