Main tasks:
1) functioning and enhancement of the internal control system;
2) improvement of the management system;
3) prevention of illegal, inefficient, and ineffective use of budget funds and other assets;
4) prevention of errors or other shortcomings in the operations of the ESBU of the Territorial Office in the Odesa region.
Main functions:
1) ensures the assessment of the following:
- the effectiveness of the internal control system's functioning;
- the degree of execution and achievement of goals defined in strategic and annual plans;
- the efficiency of planning and execution of budget programs and the results of their implementation;
- the management of budget funds;
- the quality of performance of functions and tasks defined by legislative acts;
- the use and preservation of assets;
- the reliability, efficiency, and effectiveness of information systems and technologies;
- the management of state property;
- the accuracy of accounting and the reliability of financial and budget reporting;
- risks that negatively affect the performance of functions and tasks of the ESBU of the Territorial Office in the Odesa region.
2) planning of internal audit activities, organization and conduct of internal audits, documentation of their results, preparation of audit reports, conclusions, and recommendations, as well as monitoring the implementation of recommendations;
3) preparation and submission of the internal audit activity plan to the Head of the ESBU of the Territorial Office in the Odesa region for approval. This plan is based on the results of a risk assessment aimed at prioritizing work that considers the Territorial Office's strategy (priorities) and operational goals. Formulation of the internal audit activity plan based on risk assessment results to define priorities and outcomes of the Chief Specialist for Internal Audit's work for the next three years, which must reflect the Territorial Office's strategy (priorities) and operational goals. In the event of changes to the Territorial Office’s strategy (priorities) and operational goals, due to risk assessment outcomes, or other justified reasons, the plan shall be reviewed, amended, and re-approved, with a written justification for the necessity of such changes provided to the Head;
4) interacts with other structural divisions of the Territorial Office, the ESBU Internal Audit Sector, other state bodies, enterprises, institutions, and organizations regarding internal audit matters;
5) submits audit reports and recommendations to the Head of the Territorial Office for informed management decisions; provides proposals and consultations to foster operational improvement, including management processes, internal control, and risk management; promotes integrity, accountability, and efficiency; supports ethical values; and conducts extraordinary internal audits upon the decision of the Head;
6) reports on the results of internal audit activities to the Head of the ESBU of the Territorial Office in the Odesa region and to the Internal Audit Sector of the Economic Security Bureau of Ukraine;
7) conducts (updates) risk assessments at least once a year and ensures their formal documentation. Defines the internal audit universe, ensuring its formalization and documentation by establishing and maintaining an up-to-date database;
8) conducts interviews with the Head of the Territorial Office and consultations with individuals responsible for operations regarding challenges and risks within the Territorial Office's activities to facilitate internal audit planning;
9) ensures, within the scope of their competence, the protection of state secrets obtained during the performance of official duties; maintains compliance with legislation on civil service and anti-corruption; and manages information, documents, and materials that contain or may contain restricted information.
Contacts:
Mailing Address: Territorial Office of the ESBU in Odesa region,16/1 Akademika Korolova St.
Odesa, Odesa region, 65114, Ukraine
Email: odesa@esbu.gov.ua